"What is the fine if I do not submit the invoice to SPV?" This was one of the most common questions among entrepreneurs at the end of 2024. With the transition period over, e-Invoice fines in 2025 become a concrete financial risk for non-compliant companies.
This guide explains clearly, without legal jargon, what is coming and how to protect your business through automation.
1. 2025 Fine Grid (Official)
Penalties are no longer theoretical. Here is what you can pay if you ignore the RO e-Invoice system:
| Type of contravention | Large companies | Medium companies | Small companies & sole traders |
|---|---|---|---|
| Late submission (5-day deadline) | 5,000 - 10,000 RON | 2,500 - 5,000 RON | 1,000 - 2,500 RON |
| No submission at all | 15% of invoice value (proposal) | - | - |
| Accounting invoice not submitted in SPV | Fine + VAT non-deductibility risk | Fine + VAT non-deductibility risk | Fine + VAT non-deductibility risk |
[!WARNING] > Important: fines can apply per invoice during thematic controls. If 100 invoices are missing, exposure can scale very quickly.
2. e-Invoice B2C: Is It Mandatory in 2025?
The major change for e-commerce and consumer-facing service providers is e-Invoice B2C 2025.
- Until December 31, 2024: optional.
- From January 1, 2025: mandatory for all transactions, including those to individuals (based on the latest legislative drafts).
What client data is required? You are not forced to request personal identification number if the client does not provide it (GDPR context), but you still need to populate identification fields (first name, last name, address) in the XML sent to ANAF.
3. Crisis Guide: What to Do When SPV Is Down
ANAF services can be in maintenance or unavailable at critical times. What should you do?
- Do not panic. The 5-day deadline is calendar-based and includes weekends.
- Keep proof of error. Save screenshots from your accounting software.
- Retry automatically. Use software with retry logic so it keeps attempting submission.
4. Top Accounting and Invoicing Tools in 2025
We reviewed popular Romanian tools to see which ones handle e-Invoice best.
1. SmartBill (Most Popular)
- Pro: modern interface, strong automation, broad ecosystem.
- Con: subscription cost increased slightly.
- Verdict: excellent for SMEs and online stores.
2. SAGA Software (Accountants' Favorite)
- Pro: affordable, robust, trusted by accounting professionals.
- Con: outdated interface, technical setup required for server scenarios.
- Verdict: strong accounting core.
3. FGO
- Pro: simple solution focused on fast invoicing, good integrations.
- Verdict: great for sole traders and small service businesses.
5. Tutorial: SmartBill Integration with Shopify / WooCommerce
If you run an online store, the goal is full invoice automation right after order placement.
How to implement a SmartBill-Shopify integration:
- Install plugin: from Shopify App Store or WordPress Plugins, using the official SmartBill module.
- Connect API: generate token in SmartBill account (
Settings -> Integrations) and paste it in your store setup. - Configure invoice series: for example,
ONLINE2025. - Enable e-Invoice auto-submit: activate automatic transmission after issuance.
Result: Order is placed -> invoice is generated -> invoice is sent to ANAF -> client receives PDF by email. Manual work: close to zero.
Conclusion
In 2025, manual accounting workflows are no longer viable for most businesses. Regulatory digitalization is mandatory.
If you want predictable operations and lower penalty risk, automate everything possible. Need help connecting your store to e-Invoice? The CreativDigital team provides process automation and API integration services.
Do not wait until the deadline day. Contact us for a fast technical implementation plan.
